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Outlook: How to manage Group or Distribution Lists in Microsoft Outlook client


Microsoft provides several different ways how to manage the different groups types in Microsoft 365. Here the easiest way we have found so far.

This applies to

- Distribution lists
- Contact groups


If your group can't be modified that way, it is most likely because you either aren't the owner or it is a Microsoft/Office 365 group. You can modify those by logging into your Outlook webmail and going to People\Groups\Owner or using this link:


In your Outlook client click on the Home tab in your ribbon (if you aren't already there) and select Address Book


In the Address Book dialog box, make sure you are using the Global Address book/list and search for the name of the group you want to modify.


Right click on the group you want to modify and select Properties


In the Properties dialog you can modify the membership of the group - as long as you are an owner of the group.


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