Team expiration and renewal in Microsoft Teams
Organizations with a large number of teams often have teams that are never actually used. This can happen because of several reasons including product experimentation, short-term team collaboration, or team owners leaving the organization. Over time, such teams can accumulate and create a burden on tenant resources.
Team & Group expiration is automatically set to 180 days. Because teams are backed by groups, group expiration policies automatically apply to teams as well.
Teams & Groups that are actively in use are renewed automatically. Any of the following actions will auto-renew a group:
- Teams - visiting a teams channel.
- SharePoint - view, edit, download, move, share, or upload files.
- Outlook - join group, read or write group message from the group, and like a message (Outlook on the web).
Team owners receive notifications for team renewal 30 days, 15 days and 1 day before the team's expiration date. When the team owner receives the notification, they can click Renew now in team settings to renew the team.
If a Team is deleted, all it's data is gone. Chats, Files, Folders. There is a 30 day soft delete period where we can restore files pretty easily. After that it gets more complicated. Teams that aren't used anymore, but you are hesitant to delete can also be archived. Please submit a ticket if you want your Team archived instead.
Expiration Notice via Email
Here and example of an expiration notice for a Microsoft Team. It talks about the group in this example, but the group is the foundation of the team so it all works together.
You can also delete a team/group right when the notifications comes in by clicking the delete it now link.
Renew a team
Did you get a notification saying your team is about to expire? Or maybe you're just curious to know if your team has an expiration date.
If your team name has a red expiration icon next to it, then it will expire in less than thirty days. Go to the team name and click More options > Renew now.
In other cases, either click the notification to renew your team or go to your team settings. Go to the team name and click More options > Manage team. Then click Settings > Team Expiration.
From there, you can click Renew now or just check the team's expiration date.