Outlook: How to manage Groups, Distribution Lists or O365 groups in Microsoft Outlook Web 365 – IT Help Center

This article is for use in the Microsoft 365 Outlook web client. Click here to view an article about how to do this in Microsoft Outlook desktop client.

Microsoft provides several different ways how to manage the different groups types in Microsoft 365. Here the easiest way we have found so far.

This goes for

- Distribution lists
- Contact groups
- Office 365 groups

UPDATE:

Recently Microsoft has changed this process, here the new way how it looks - but we'll leave the old process on the bottom, just in case they go back.

Open the Outlook web client by launching the Microsoft 365 Mail icon from your Okta home page, or opening a browser to outlook.office.com and logging in with your SMC credentials.

Once you have Outlook open on the web, click the gear icon at the upper right, and in the menu that appears, scroll to the bottom and click View All Outlook Settings. In the Settings window that appears, click General, then select Distribution groups. For some users this doesn't show up, but you can use the link below to go to the same portal

https://admin.exchange.microsoft.com/?page=groups&form=owa_groups#/

The portal show both groups you belong to as well as groups you own and can edit:

Double-click the group you want to edit and you can do so in the next window

Click on View all and manage members to add or remove members of the group. Then click Add members to add any.

Search for the person you want to add by email address or name select and click add

OLD WAY:

Open the Outlook web client by launching the Microsoft 365 Mail icon from your Okta home page, or opening a browser to outlook.office.com and logging in with your SMC credentials.

Once you have Outlook open on the web, click the gear icon at the upper right, and in the menu that appears, scroll to the bottom and click View All Outlook Settings. In the Settings window that appears, click General, then select Distribution groups, and under Distribution Groups I Own you will see a list of groups for which you are an Owner. To edit this group, highlight it, and click the pencil icon as shown:

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